Stop spending evenings on session notes and admin. The Coach OS gives therapists one secure platform for notes, client management, scheduling, billing, and a private client portal. All connected, all encrypted.
No credit card required. Free forever for up to 5 clients.
Handwritten session notes after every client
Structured notes generated from transcripts in seconds
Clients disappearing between sessions
Automated check-ins and a private client portal
No system for tracking treatment progress
Goal tracking with progress visualization clients can see
Juggling scheduling, billing, and notes across 5 tools
One secure platform for everything
Worrying about client data security
Row-level security, MFA, encrypted at rest, SOC 2 certified infrastructure
Hours creating psychoeducational content
Content generated from your session insights, in your voice
Connect Zoom, Fathom, or Otter. Transcripts flow in automatically. Get structured session notes, mood tracking, action items, and treatment observations without typing a word.
Full client profiles with session history, intake responses, goals, action items, and between-session check-ins. See who needs attention at a glance with predictive risk alerts.
An intelligence layer trained on how you work. It learns your therapeutic approach, extracts your frameworks from sessions, and helps you build structured programs from your methodology.
A branded, private space where clients see their goals, session summaries, action items, and can message you between sessions. White-label it with your practice name and colors.
Two-factor authentication, row-level database security, encrypted data at rest and in transit. Built on SOC 2 certified infrastructure (Vercel + Supabase). Designed for sensitive client data from day one.
Session notes, follow-ups, content, scheduling, intake forms, and billing all handled from one dashboard. Spend your reclaimed time on what matters: your clients.
Two-factor authentication, row-level security on every table, encrypted at rest and in transit (TLS 1.3). Built on SOC 2 certified infrastructure (Vercel + Supabase). Your clients' data is never used for training without explicit consent.
Coach OS provides the technical safeguards you need to handle protected health information. Enable HIPAA mode with one toggle and get automatic enforcement of security controls.
Configurable auto-logoff after inactivity. Users get a 60-second warning before being signed out. Prevents unauthorized access to unattended sessions.
Every access to client data is logged with timestamps, IP addresses, and user agent. Full audit history exports alongside client data.
Two-factor authentication is required and cannot be disabled while HIPAA mode is active. Authenticator app (TOTP) support built in.
Data lives in Supabase (AES-256 encryption at rest), which offers Business Associate Agreements on their Pro plan. Vercel handles compute only.
AES-256 encryption for stored data. TLS 1.2+ for all data in transit. Row-level security ensures coaches only see their own client data.
Export all client data with a complete access audit trail. Supports your record-keeping obligations and client rights under HIPAA.
Coach OS provides the technical safeguards. You provide the administrative and physical safeguards required by HIPAA. Together, that's a compliant practice.
Read our full HIPAA approachFree for up to 5 clients. Founding member pricing ($97/mo) locked for life for the first 15 practitioners. Closes June 30, 2026 or when sold out.
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